Who is eligible for ESIC?To be eligible for the ESI scheme, the employee or the worker’s monthly salary should not exceed Rs. 21,000 and Rs. 25,000 for people with disability

When is ESI Registration Required?

If a company/organisation/business establishment employs 10 or more employees/workers and in the case of Maharashtra and Chandigarh more than 20 employees ESI registration is required. The company should register itself with the ESIC.

As for workers or employees, they are covered or entitled under ESI when they earn less than Rs.21,000 per month and Rs.25,000 in the case of a person with disability. The worker contributes 1.75% of their salary while the employer contributes 4.75% towards the ESI scheme. Please note that these rates are revised from time to time. Those workers whose daily average wage is up to Rs.50 are exempted from contributing to the ESI fund; however, employers will continue to contribute towards these workers.

Documents Necessary For ESI Online Registration:

Below are the set of documents required for ESI online registration:

1. The Registration Certificate acquired under the Shops and Establishment Act or Factories Act.
2. Certificate of Registration in case of a partnership or a company.
3. Articles of Association and Memorandum of Association of the company.
4. List of all employees working in the establishment.
5. Compensation details of all employees.
6. PAN Card details of the Business Entity and of all employees.
7. Cancelled cheque of the bank account of the company.
8. List of shareholders and directors of the company.
9. Register which includes the attendance details of the employees.
10. Employer’s Registration Form (Form No.1) which should be downloaded online, filled and uploaded on the ESIC website along with the above mentioned documents.

Procedure For ESI Registration:

The procedure for ESI registration by the employers is completely online and does not require submission of physical application either before or after the registration. Below are the steps to register your establishment or company with the ESIC:

• Step 1: Visit the ESIC Portal and click on ‘Login’.
• Step 2: On the new page, click on ‘Sign Up’.
• Step 3: Enter your company name, employer name, state, region, email ID (which will be your username), and your phone number.
• Step 4: Click on the checkbox to confirm your establishment or factory is under an exclusive labour contract, manpower suppliers, security agencies or contractors supplying labour categories.
• Step 5: Click on ‘Submit’. An email will be sent with login credentials or details.
• Step 6: Now that you have signed up, you need to visit the ESIC Portal to login.
• Step 7: Enter the username and password received by email and click on ‘Login’.
• Step 8: Click on ‘New Employer Registration’.
• Step 9: Select the type of unit and click on submit.
• Step 10: On the new page, enter the name of the unit, complete postal address of the factory or the establishment and the police station under whose jurisdiction your unit is.
• Step 11: Enter if the building or the premises of the factory or the establishment is owned or hired and click on ‘Next’ to proceed.
• Step 12: Enter the nature of the business and category, PAN details, etc. and click on ‘Next’.
• Step 13: On the next page, enter the date of commencement of the factory or establishment and licence details (if any).
• Step 14: Now, select the constitution of ownership and details of owners and then click on ‘Save’ after entering all the designation of owners and then click on ‘Next’.
• Step 15: Here, enter the number of employees working in your establishment or factory and the number of employees earning less than Rs.21,000 and click on ‘Save’.
• Step 16: In the new page, enter the date when the first 10/20 employees were employed and then click on ‘Employee Declaration Form’.
• Step 17: Select ‘Yes’ if the insured person is already registered and enter IP number and date of joining. Select ‘No’ if IP is not registered and click on ‘Continue’.
• Step 18: Enter the name of the IP and father’s name, address, date of birth, gender, marital status, family details and date of joining.
• Step 19: Now, click on the checkbox and click on ‘Submit’.
• Step 20: Once all details are duly filled, click on ‘Close’ on the new page.
• Step 21: On the new page, select the respective ESI branch office and the inspection division.
• Step 22: Now, click on the checkbox to declare that information provided is correct and then click on ‘Submit’. You’ll be redirected to a new page.
• Step 23: On the new page, you will have to click on ‘Pay Initial Contribution’ and click on ‘Submit’. You will be provided with a Challan Number for future reference.
• Step 24: Click on ‘Continue’ to pay through the required payment gateway.

Once the payment process is completed, you will receive the system generated ESI Registration Letter known as C-11 to your registered email ID. The C-11 acts as proof of registration of the company with the ESIC.