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Q:Which number must we use to search for suppliers – the CSD number or unique registration number?
The CSD user registration number can be used on the “Am I Registered?” link if you are searching for a specific supplier. Use the Support tool and enter the company registration number, supplier name or company ID to search for a specific supplier.
Q:When a supplier went back to update his details on CSD, he got an “R” number despite already having a MAAA number. Does this mean that, if you add branches, you get a new MAAA number? (On LOGIS suppliers need separate numbers for branches.)
Every time a supplier makes an update to their supplier profile, they should make sure that they submit the changes. If a supplier does not submit the changes, the supplier will have a new RAAA number under his/her supplier records. As soon as it is submitted, only the original MAAA supplier record will remain.
Q:The department has entity numbers, but BAS requires a MAAA number. What must the department do?
BAS makes provision for both, the entity number or the CSD number.
Q: Does the R number have a duration or expiry date?
Not at the moment. Suppliers who have not completed the registration process are informed regularly via email to complete the registration process.
CSD functionality: What can the CSD do? What can’t it do?
Q: Can CSD do payments?
No. The CSD is not a procurement system. It is also not a financial system. It is the master repository of supplier records to be used by procurement and financial systems.
Q:We think there will be heavy load on the CSD since many departments will be using the services. We think the response time will be very slow.
The system has been developed as a web-based solution. Infrastructure has been put in place to allow the system to scale, based on demand.
Q:When we use petty cash, the small stores will not be on CSD. However, they are currently on
LOGIS?
See SCM Instruction note 4A of 2016/2017, point 3.3: Transactions concluded through petty cash, sundry payments and foreign suppliers with no local registered entity may be concluded even if the supplier is not registered on the CSD.
In other words, apply current practice – if using petty cash, suppliers don’t need to be registered on the CSD, as this is a straight purchase and no formal purchase order issued.
Q: What does the search functionality assist with?
The search functionality allows SCM practitioners to easily search for suppliers who can potentially provide specific commodities at specific delivery locations. The search functionality also allows a practitioner to filter suppliers based on “Tax compliance status” and “Local Address.” The results can be used to identify suppliers to source quotations from.
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