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appropriate manager for approval. Once approved, the order is sent to the supplier. Payment is done using the current payment systems.
Q: Can you lease items on the gCommerce site?
Yes, all transversal items will be available on the gCommerce site.
Q: How do authorisations work on gCommerce?
Authorisations are enabled through workflow and are customised for each OoS, based on their internal policies.
Q: Are the suppliers on gCommerce the same as those on CSD?
Yes, all suppliers to government must be registered and compliant suppliers on the CSD.
Q:Do suppliers on gCommerce get notification of orders made? Yes, an email is sent with the approved purchase order.
Q:Does gCommerce interface with the procurement system?gCommerce currently does not interface with any procurement system.
Q: How are the budgets linked to gCommerce?
gCommerce currently only integrates to BAS to verify budget availability, based on SCOA line items identified in the online procurement process. If no funds are available, the process can’t continue. For OoS that do not make use of BAS, manual verification needs to take place.
Q: When will gCommerce be linked to LOGIS and other transversal systems?
gCommerce is a separate e-procurement system for transversal contracts. It integrates directly with BAS and payments and receipts are initiated from it.
Q: On other systems, payment is by credit card. How will we pay on gCommerce?
No payments will be made via credit card. Departments will process payments by using their current payment systems like BAS.
Q: How will delegations of authority be managed on the gCommerce system?
Departments will stipulate delegations. These will be included when the user profiles are created.
Q: We already have transversal contracts. Why the need for gCommerce?
gCommerce is technology used to manage transversal contracts. It automates paperwork for you. Your work still needs to be done by yourself. It also assists with production planning. LOGIS and gCommerce are integrated. You still use BAS to pay. There are still a few technical issues with these integrations.
Q:How does the gCommerce solution manage the department plans for each department?The gCommerce solution does not cater for demand plans. However, departmental allocations are discussed at transversal contract management for each contract. This includes prices as well as quantities.
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