How do I retrieve a certificate?

Customers are able to confirm the status of applications and reprint confirmation letters and certificates for processed companies and close corporation application from the CIPC website.  These functions are accessible on the CIPC website as follows:

Document status

• Visit the CIPC website www.cipc.co.za
• Sign in with your customer code and password
• Click on “On-line transacting”
• Click on “Additional services”
• On the left menu, click on “Customers”, and then on “Document Status”

Confirmation letter

 Visit the CIPC website www.cipc.co.za

• Sign in with your customer code and password
• Click on “On-line transacting”
• Click on “Additional services”
• On the left menu, click on “Customers”, and then on “Customer Confirmation Letter”

Note 1:  You will only be able to use this function if the application was submitted under your customer code.

Note 2:  If the confirmation letter did not go through Dispatch, it will not reflect on the confirmation letter function.

To obtain a copy of documents or certified copies, click here to request it.

What are the duties of Accounting Officer in relation to report that liabilities of CC is exceeding assets

Duties of accounting officers

62.(1) The accounting officer of a corporation shall, not later than three months after completion of the annual financial statements-

(a) subject to the provisions of section 58 (2) (d), determine whether the annual financial statements are in agreement with the accounting records of the corporation;

[Para. (a) substituted by s. 13 (1) (a) of Act 38 of 1986.]30

(b) revi ew the appropriateness of the accounting policies represented to the accounting officer as having been applied in the preparation of the annual financial statements; and

[Para. (b) substituted by s. 13 (1) (a) of Act 38 of 1986 and by s. 4 (a) of Act 17 of

1990.]

(c) report in respect of paragraphs (a) and (b) to the corporation.

(2) (a) If during the performance of his duties an accounting officer becomes aware of any contravention of a provision of this Act, he shall describe the nature of such contravention in his report.

(b) Where an accounting officer is a member or employee of a corporation, or is a firm of which a partner or employee is a member or employee of the corporation, his report shall state that fact.

(3) If an accounting officer of a corporation-

(a)   at any time knows, or has reason to believe, that the corporation is not carrying on business or is not in operation and has no intention of resuming operations in the foreseeable future; or

(b) during the performance of his duties finds-

(i) that any change, during a relevant financial year, in respect of any particulars mentioned in the relevant founding statement has not been registered;

(ii) that the annual financial statements indicate that as at the end of the financial year concerned the corporation’s liabilities exceed its assets; or

(iii) that the annual financial statements incorrectly indicate that as at the end of the financial year concerned the assets of the corporation exceed its liabilities, or has reason to believe that such an incorrect indication is given,

[Sub-para. (iii) added by s. 13 (1) (d) of Act 38 of 1986.]

he shall forthwith by registered post report accordingly to the Registrar.

[Sub-s. (3) amended by s. 14 of Act 22 of 2001.]

(4) If an accounting officer of a corporation has in accordance with subparagraph (ii) or (iii) of paragraph (b) of subsection (3) reported to the Registrar that the annual financial statements of the corporation concerned indicate that as at the end of the financial year concerned the corporation’s liabilities exceed its assets or that the annual financial statements incorrectly indicate that as at the end of the financial year concerned the assets of the corporation exceed its liabilities, or that he has reason to believe that such an incorrect indication is given, and he finds that any subsequent financial statements of the corporation concerned indicate that the situation has changed or has been rectified and that the assets concerned then exceed the liabilities or that they no longer incorrectly indicate that the assets exceed the liabilities or that he no longer has reason to believe that such an incorrect indication is given, as the case may be, he may report to the Registrar accordingly.