What is uFiling?

uFiling (UIF) is a free digital web service that aims at making it simpler for employers to safely present their UIF statements as well as make their monthly payments. Through this new service, employers, both domestic and commercial, tax professionals or agents can comfortably, declare their UIF status, view previous payments and declarations.

UIF registration

How do I register for Ufiling? It is the role of the employer to ensure that he registers with UIF, especially if he has employees working for more than 24 hours a month. UIF registration procedure is available online. Consider visiting their website. The process of UIF registration is not complex. On the website’s home page, click on the Activate my uFiling account option.

This option will display two options for employers; the domestic employers’ option and the commercial employer’s option. Select the option that suits your job description. Each one of these two options has a list of required documents and steps that one should follow for the UIF registration process to be successful. Here is a breakdown for each one of these options;

Domestic Activation Procedure.

If you are a domestic employer, you will need to register by clicking the domestic employer option. You will need the following important details:

• Your UIF reference number that was assigned to you upon registering.
• Your valid Passport/ valid South African ID
• An email address for purposes of communication.
• Bank details for making the UIF contributions

Once you have these documents, you need to read the terms and conditions of the application and accept them. The second step is to enter your UIF reference number followed by a suitable user name and password that you will use for the login once the process is complete.

Ensure that you are accurate while filling in this part. In the event, your postal address matches your physical address, click the “same as postal address” button and proceed. Enter the banking details you will be making contributions from as the fourth stage. Finish the activation process by clicking on the “finish button”thereafter log in to your email for the confirmation message. While the service is safe, you are equally responsible for safeguarding your information from other users.

Commercial Activation Procedure

The following are the requirements:

• A valid UIF reference number
• Valid Passport number or South African ID number
• A functional email address for the corresponding communication
• Company’s official details and name from the Registrar of Companies
• Bank account details

Activation steps

• Step 1: Accept the stipulated terms and conditions and continue
• Step 2: Enter the UIF reference number
• Step 3: Enter your details (commercial employer details)
• Step 4: Select your organisation type from the options provided and then provide details of your contact person and their postal address.
• Step 5: Complete the activation process by clicking on the finish button.

Employee Activation Process

The following are the requirements:

• A 13 digit valid South African Identification number
• A valid email address

The activation procedure from employee activation is the same as that for domestic activation.

Agent Activation Process

You must meet the following requirements:

• A valid UIF reference number
• Valid Passport number or South African ID number
• A functional email address for the corresponding communication
• Company’s official details and name from the Registrar of Companies
• Bank account details

Activation steps

The steps for Agent activation are similar to those of commercial activation.